Position Descriptions:
President: The Chairman of the Board of Directors presides over Board, special and general meetings, is ex-officio member of all committees. Will coordinate all association activity, observe all phases of the program, and will report to the Board as necessary or when directed. Is responsible for the conduct of all volunteer personnel and association functions. The duty of the chairman is to see that all members comply with and are protected by the rules of order. Must not take sides or show preference (to enter into a debate the chairman must relinquish the chair temporarily). The chairman is like an umpire, she/he must know the rules and the purpose for which they can be used, but he/she should not field the ball for either team. Will be the liason for the Board to the current officiating organization. May appoint such committee chairpersons as may be needed to enable the organization to function in a successful manner. Suggested committees could be Equipment & Publicity and Parks & Recreation, all of whom would report to the President directly. Fireworks Booth, Snack Bar committees would report to the fundraising Chairperson. Is authorized to co-sign checks.
Vice-President: Presides in absence of President. Assists the President in the association activities as directed. Is a member of all committees. Will be versed in the rules and usage of Parliamentary Procedure. Is responsible for acquiring sponsors and sponsor fees for current year. Is authorized to co-sign checks.
Secretary: Will keep a record of all proceedings, call the roll, count the vote, read the minutes and all papers and documents to the membership, will notify committees of appointments and business, shall be in charge of all documents belonging to the association. Shall prepare an agenda for the meeting by listing unfinished business, action and motions left pending, and items to be brought before the meeting. Will keep the information, claims and processing of the association's insurance program.
Treasurer: Is responsible for providing the Board a monthly typewritten financial statement. Shall keep a categorized system of accounting, which shall consist of checks written in numerical order, running balance, each check being posted into a category ultimately appearing on the financial statement. Shall record all deposits complete with amount and date of deposit to be posted into a category ultimately appearing on the financial statement. Is responsible for sending tax reporting information at year-end to Franchise Tax Board. Is responsible for all billing of accounts recievable. Shall be a member of the Budget Committee and shall type up the Proposed Budget for presentation to the Board. Is authorized to co-sign checks. Will be responsible for depositing all assocition funds in the bank under the association's joint checking account. Shall submit a written annual financial report at the termination of his/her tenure of office. Will ensure that each player, manager, coach and all adult staff are covered by insurance.
Player Agents: Will be the direct representative of the players to the Board. Should be a person with experience in the league, such as a previous Board member, manager or coach, giving them experience with and knowledge of the players in the league. Is in charge of player registration and will maintain a current file of player information and registration cards which will be treated as confidential and will not be released to anyone without the Board's appoval. Is responsible for correcting matters of inequity in team formation and player placement. Will maintain current team rosters, and will conduct monthly manager and coach meetings to exchange information and to hear any grievances. These meetings will be held prior to the monthly Board meetings. Will be responsible for scheduling regular season games, make-up games, play-off games and championship games when necessary. It is highly desirable that a Player Agent not have a daughter involved in the league for which they are an Agent. This is recommended to avoid any accusations of bias or self-interest in any of the decisions an Agent is called upon to make in the course of running the league. Player Agent is responsible for correspondence to Treasurer to make sure that all players and adult staff are insured.
Winter League Player Agent/Norcal Representative: Will be the direct representative of the players to the Board. Should be a person with experience in the league, such as a previous Board member, manager or coach, giving them experience with and knowledge of the players in the league. Is in charge of Winter League player registration and will maintain a current file of player information and registration cards which will be treated as confidential and will not be released to anyone without the Board's approval. Is responsible for correcting matters of inequity in team formation and player placement. Will maintain current team rosters, and will conduct monthly manager and coaches meetings to exchange information and to hear any grievances. These meetings will be held prior to the monthly Board meetings. Will be the direct representative of the Winter League Teams and the NorCal Winter League Commissioner.
Fundraiser Chairperson: Is responsible for fundraising activities to bring funds into the association.
Umpire in Chief: Will be the direct representative of the umpires to the Board. Should be a person with knowledge and experience in our league. Should be a person with previous umpiring experience and thorough knowledge of the rules. Is in charge of scheduling umpires for all regular season games and make-up games. Will work directly with the Player Agents to reschedule make-up games. Will report directly to the President any conflicts or problems as they may arise.
Equipment Manager: Will be responsible for making sure that all teams have the equipment needed to provide the players with a quality level of play. Advises the Board of the quantity and condition of equipment on hand. Makes recommendation on needed purchases of equipment. May make purchases of equipment for league with Board approval.
Webmaster: Will be responsible for keeping the league website and Domain up to date on such items as Events, Game Schedules and Scores, Board of Directors, Sponsors and any other pertinent information. The Webmaster should have a basic understanding of HTML and Best Web Practices. Although not necessary for standard upkeep, additional desired experience would be of benefit: ASP.NET, C#, Flash, FTP, JavaScript, SQL Server, XML and MWPSK Content Management System.
Managers: Team managers in WGFSA may be male or female and at least 18 years of age in accordance with (NCGSA) Norcal rules. Managers will fill out an application and agree to a background check. The application must be approved by the Board prior to being issued a team. Prior misconduct will be taken into account when the Board considers applications. The Manager shall be responsible to the Board to maintain high standards of conduct, appearance, and friendly relationships among the players of his/her team. He/She is responsible for acquiring the necessary adult help to effectively conduct the mechanics of playing a game. A manager should: 1) Have a thorough knowledge of the rules; 2) Know defensive and offensive strategy; 3) Be aware of the special abilities needed to play the various positions; 4) Know the batting order and substitution strategy. The manager may delegate any of the above numbered items. The manager will be responsible for the conduct of players on the field and on the sidelines and will be responsible for the conduct of coaches, parents and spectators associated with the team.
Coaches: Coaches must fill out an application and agree to a background check. The application must be approved by the Board prior to being issued a team. Prior misconduct will be taken into account when the Board considers applications. The position may be held by a man or woman in accordance with (NCGSA) Norcal rules. Coaches shall be responsible to the manager to maintain the team's equipment and to perform other duties as he/she may direct. Must have a thorough understanding of the game of softball and must be able to question, comment, criticize and praise a player at the correct moment. Must be able to motivate and increase the skill and spirit of the team.