Monthly Board Meeting
September 14, 2009
7pm, Raley’s Meeting Room
Board Members:
Present: Argumedo, Elizabeth; Baker, LaVerne; Bruni, Lisa; Dark, Chris; Gordon, April; Graciano, Marilyn; Kemper, Floyd; Leathers, Lorene; McAlary, Randy; Noble, Paula; Rossiter, Mike; Rossiter, Rebecca; Stanley, Dennis; Stanley, Gina
Absent: Cooper, Nancy; Martin, Diana
Quorum: YES
Proceedings:
· Meeting Called to order at 7:05pm by LaVerne Baker
· Approval of last month’s minutes
Correction by Gina regarding last month meeting; Gina understood the information, but didn’t have the user ID or password for the BOE. April wanted the minutes to note that the 12U #2 has Pizza Guys for a sponsor.
o Motion by Elizabeth to accept the minutes from last month, noting the corrections
o Seconded by Randy
o Motion passed-Most in favor, one opposed
· Officer’s Reports:
President: LaVerne Baker-
Received a note from Nancy Cooper regarding resigning from her position on the board. Darrell Cappiozello and Scott Noble are both interested in a board position. LaVerne has not accepted her resignation as of yet, but will be calling her to confirm. May invite the two people who are interested to the next board meeting. All of the teams did well in the Lallapalooza Tournament.
Vice President: April Gordon- Since last meeting-Sonic is sponsoring 10U#1; Main Street Motors is sponsoring 16U#2(Randy’s team). Discussion held over the sponsors getting banners up. We are about 2 weeks behind in getting the banners. The banners will go with each team to their games. Trying to get a hold of Armstrong and Associates to sponsor. Received an email from F&F print for the Woodland chamber of commerce. The owner would like to set up a meeting with us to set up something for advertising.
Secretary: Lorene Leathers-Nothing to report
Treasurer: Gina Stanley-( See written report for full details)-City of Woodland is based on 217 players, $8.00 per player, plus lights/maintenance, received at letter from the City of Woodland regarding a down payment for the spring and fall in the amount of $1617.00 for 2010. This is 40% of the estimated number of girls for next year. Gina is very upset about the lack of participation for the cookie dough fundraiser. There were some teams that did not raise any money.
o Motion by Dennis to pay outstanding bills in the amount of $4113.37
o Seconded by Mike
o Motion passed-All in favor; none opposed
o Motion by April to approve the treasurers report
o Seconded by Elizabeth
o Motion passed-All in favor; none opposed
Player Agents:
8U: Marilyn-Nothing
10U: Elizabeth-No problems
12U: Miranda-Absent
14/16U: Rebecca-Nothing
Winterball/Norcal: Randy McAlary-We need to download VTD information ASAP. It’s all going to get changed over, but the information gets erased. Insurance is going to go up; background checks will stay the same. There will be training for the new system. $30.00 for the umpires in upper divisions; $24.00 for the 8U’s. Down & Dirty for the 8U, we can have it here. We need to put in for it ASAP. Discussion held regarding where to hold the games and who would man the tournament. Most of the people on the board will be gone out of town for one reason or another. It is scheduled for October 24th & 25th. There are a total of 14 teams in both divisions. In the 8U rules, the first game can in end in a tie, but can play an extra inning in the second game, then that’s it. Any scheduling changes need to go through Brett.
The board decided as a whole that we are not going to be able to host the Down & Dirty this year, as it is too short of notice.
Fundraising: Diana Martin/Nancy Cooper-Both Absent. Gina stated that the cookie dough fundraiser brought in $1706.50.
Snack Bar: Paula Noble-Everything went smoothly for the first weekend of play. Found a candy wholesaler for Spring. Will be doing a taco bar meal deal for this weekend. Elizabeth will print out the flyer and laminate it to hang up for this weekend. Paula does not want to sell snack bar tickets for the fall, because the season is too short. Chris will get Miranda to ask the 8U parents to sign up for a half hour shift.
Webmaster: Chris Dark-Sponsors are updated. Chamber has been sending stuff to Yolo publicity, Chris will forward on to Lisa. Updated the schedules for the fall, but because there is some information missing on the schedules from Norcal, not every game has the current location information.
Equipment/Safety/Facilities: Dennis Stanley-We have enough game balls for all of the home games. Will bring ice packs and pencils from storage. Won’t get the same ice packs, because they leak and didn’t work right. We need 4 umpire clickers and 4 plate brushes.
Publicity: Lisa Bruni-Nothing to Report
Registrar: Floyd Kemper-We have 95 players currently registered. Volunteer requests:
Kevin Goodner; Jerry Miller
o Motion by Dennis to approve the above volunteers
o Seconded by Elizabeth
o Motion passed-one opposed, all of the rest in favor
Umpire-in-Chief: Mike Rossiter-Working on umpires. Have had to go outside the local area to find umpires. Norcal had 20 unfilled games all over Sacramento. Mike will not fill the unfilled, no show games. Let Mike know if there are any issues from your games.
· Old Business:
Costco has a solar vent for the roof to go on the snack bar to help vent. Paula will check with Costco or Home Depot to see if they are willing to donate the vent.
o Motion by Floyd to allow Paula to purchase a vent for the snack bar, and if they will not donate the item, Paula is allowed to make a purchase for not more than $350.00
o Seconded by Dennis
o Motion passed-All in favor; none opposed
Discussion held by Chris Dark regarding the the SureWest Foundation donation to the league in the amount of $400 will be allotted directly to the snack bar vent.
· New Business:
Chris and Rosario Dark have provided the 8U dugouts with shade. Thank you Darks
Budget meeting is set for Monday 9/21 at 6pm at Raley’s Meeting Room.
April would like to think about holding a “turkey trot” tournament to be held at Rec #1/Rec #2 for 10U’s. Limit the number of teams to 10-12. Norcal teams only, no travel teams. Proposed date is November 14th & 15th, 2009.
The Kemper’s are donating 2 practice nets to the league. Thank you Kemper’s.
· Next Meeting is October 19, 2009 at 7pm at Raley’s Meeting Room
· Meeting adjourned at 9:20pm by LaVerne Baker.
Minutes transcribed by Lorene Leathers, Secretary